These guidelines have been developed to ensure the safety of you and your staff. Following these guidelines will protect the people handling the move as well as your property and the building. These guidelines are in no way meant to hamper or restrict your process, but rather to safeguard the elements involved.

  • All moving must be coordinated with the Management Office at least seven (7) business days prior to your move date.
  • You and the moving contractor will be responsible for all costs of repairing any damage to the premises, building or property caused by the moving or placement of your property. Moving companies must provide a certificate of insurance within 24 hours of scheduled delivery naming Healthcare Realty Services, Inc. and its affiliated property owners as an additionally insured. The mover must also be bonded and carry a minimum of $1 million combined single limit, property damage, and public liability insurance.
  • All furniture and equipment deliveries must be done after 4:00 p.m. weekdays, and between 7:00 a.m. and 3:00 p.m. weekends and holidays (no exceptions).
  • Elevators and corridor walls must be protected with non-stick cardboard or vinyl. Elevator lobby, floors and corridor floors to the suite must be protected with Masonite and/or other heavy fiberboard-like material taped in a fashion that will not cause a trip hazard.

If you are moving in or out of your suite, please download the Move In/Out Procedures form and email, fax or deliver it to the Management Office.

Tenant Move-Out Procedures

Your Property Manager will schedule a move out meeting prior to your move out date to discuss the details of your move and will also provide a move out information packet to assist you. The following is a list of items which outline your responsibilities in the move-out process. The space should be returned in a well-maintained condition, with normal wear and tear of certain areas acceptable. The following list is designed to assist you in your move but is not intended to be all-inclusive. If you have any questions regarding these procedures, please contact the Management Office at 720.465.4803.

  1. The following items must be completely removed by the tenant from the leased premises:
    1. All debris (i.e. old furniture, boxes-broken down), papers, trash, etc.).
    2. All telephone and computer equipment plus all cabling for phones, televisions and computers.
    3. All medical record shelving unless permanently attached.
    4. All medical and non-medical equipment.
    5. All red bag waste and Sharps.
    6. Any water treatment or x-ray drain chemicals.
  2. All installed fixtures within the suite must remain in the premises. This includes, but is not limited to, millwork, cabinets, doorknobs and locks, etc. The cost to replace any fixtures removed from the premises will be billed to the tenant’s account.
  3. All damages to suite doors or interior suite walls must be repaired or replaced prior to vacating the leased premises. If such damages are not remedied before vacating the eased premises, the expense to repair such damages will be billed to the tenant’s account.
  4. All suite keys and in the tenant’s possession must be returned to the Property Management Office within one (1) business day of vacating the leased premises. Failure to return all suite keys and building access cards will result in a charge to the tenant’s account for the cost of re-keying the leased premises.

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